ISN Global Enterprises, Inc. Logo ISN Global Enterprises, Inc.

Accounting Administrator

Claremont, CaliforniaFull-time
About the Job
Under general supervision, the Accounting Administrator will be responsible for accurate accounts payable and accounts receivable management, account reconciliations and financial reporting development. Requires proactive process development and analysis that emphasizes cash flow management strategies, data accuracy and client satisfaction. This position involves frequent client and vendor interaction so strong communication skills are a must. The position reports to the Controller and requires work during customary office hours with occasional evenings. This is a full-time non-exempt position, paid hourly.

Pay Range: $25-$35/per hour
Reports to: Controller
On-site, 40 hours per week
Benefits: Health, Dental, PTO, Paid Holidays

Examples of Duties:
  • Review project tickets and daily work performed summaries to identify billable work and request any missing information from the technical field team 
  • Process payments received from clients, apply them to appropriate accounts and make daily deposits
  • Prepare and submit an accurate and timely project, service call and monthly invoices to clients, including: identifying the correct contact to receive invoices, billing terms for invoices and client, adding relevant information to invoices, notify appropriate staff members on the progress of billing
  • Manage client accounts in the accounting system, including: adding new accounts, updating existing accounts, reviewing and updating contact information
  • Manage vendor accounts and services, including: placing orders for new services, canceling services, reviewing invoice details for accuracy, filing disputes, identifying different vendors and suppliers, and relationship-building with vendors
  • Review and respond to client and vendor inquiries in a professional and timely manner
  • Add and update product pricing in accounting and sales systems through batch or manual entries
  • Accurately identify client and office-related purchases, collect purchase receipts and code purchases to correct cost center
  • Investigate and resolve client billing discrepancies or disputes
  • Receive, enter and pay vendor invoices
  • Track and record project revenue and expenses in order to develop accurate project reports for company executives and project managers
  • Work closely with partners to ensure accurate and timely payroll submission, collect and submit W-9 forms for contractors, manage benefit payroll deductions and new employee onboarding
  • Submit quarterly sales and use tax filings
  • Additional duties as assigned

Knowledge, Abilities and Skills:
  • Demonstrated experience in accounts payable, accounts receivable, customer service, account reconciliations and financial statements
  • Strong understanding of journal entries, debits/credits, and process improvements
  • Familiarity with government project accounting is a plus
  • Ability to communicate with customers and team members.
  • Must be self-motivated with the ability to work in a fast-paced environment

Qualifications, Licenses and Certifications:
  • A valid driver's license is required
  • Bachelor’s degree in business administration, accounting or related field or 4 Years of directly related work experience
  • Quickbooks Online or a similar accounting system preferred
  • Experience with incremental billing and reporting for projects

  • Ability to operate a computer, calculator, telephone, copying machine and other office equipment.
  • Ability to prepare reports, maintain logs and records.
  • Ability to sit for two hours or more at a time.
  • Ability to climb a footstool or ladder independently for the purposes of retrieving records.
  • Ability to lift/push/pull up to 40 pounds.
  • Ability to get from one location to another independently in the course of doing business.
    About ISN Global Enterprises, Inc.

    **An Award Winning Leader** ISN Global Enterprises and its business units have been serving clients since 1995. A multifaceted, award-winning company, ISN provides a number of specialized services to clients including managed services, telecommunications, nurse call, low-voltage infrastructure, and management consulting. Our company has quickly become a regional leader by providing cost-saving systems and complete solutions to organizations throughout the United States and the world. ISN Global Enterprises, Inc. is an equal opportunity employer.